28.07.2025 We have released frnew business features that allows you to control finances and payments inside our platform. Learn more
Business is booming in the travel tech sector in 2025, vastly improving the business travel landscape and the capabilities of companies leveraging travel for business. In 2024, 86% of travel managers said business travel performed better than expected and a majority are eyeing new tools to manage costs, sustainability, and traveler experiences this year.
While AI is transforming modern travel booking and management platforms to become more personalized and efficient, expense automation tools are saving companies from the dreaded duty of manually file expense reports. And then there’s the apps and gadgets companies and business travelers are implementing. You can now monitor your heart rate and blood pressure at any time of day with high-tech wellness wearables and schedule time for guided de-stress breathing excercises between meetings with a wellness app.
In fact, the business travel tech space is becoming so vast, knowing where to invest your company’s time and money can be tricky. But don’t worry, we’ve got you covered. In this article, we will explore essential business travel technologies – what they do, why you need them, and how to choose the best ones – with a special look at how Tripsby.ai’s innovative platform fits into this ecosystem.
Gone are the days when managing business travel meant scrolling comparison sites, filling inboxes with emails, and manually monitoring budgets on spreadsheets. Now, business travel management platforms like Tripsby have come to save the day. With features such as itinerary planning, booking management, and budget management, you can spend less time creating the trip and more time focusing on the trip’s business goals. It’s like having your very own corporate travel department without having to hire one. And honestly, it might be even more helpful and efficient.
Several platforms provide good business travel and booking management with their own unique cocktail of features. Tripsby for Business is by far the most comprehensive, combining regular business travel management features with several exclusive features that allow us to provide the best overall business travel experience. Read below to find out what features you can find on most business travel management platforms and what additional features Tripsby provides:
A centralized booking system: Rather than booking flights, hotels, and venues on separate platforms, overloading your inbox with tickets and confirmations, a good business travel platform will book it all for you on a centralized system in one fell swoop.
Budgeting and analytics: Effortlessly manage your corporate travel budget with the inbuilt budgeting and analytics tool. Not only does it ensure your trip is planned within budget, but it also optimizes spending by searching for the best deals and monitoring spending activity during the trip. It also provides expense reports, keeping your company on top of taxes.
24/7 travel support: Want to find the nearest ATM, book a business dinner, or get help with lost luggage? Utilize the personal travel assistant, a feature that extends from planning and booking a business trip to ensuring it runs smoothly. Acting as a helpful concierge, this feature offers information, help, and advice at the drop of a hat.
Tripsby Tour Guide - whether you’re wondering about local tipping culture or looking for the best rooftop bars in town, ask the Tripsby Tour Guide (aka your savviest travel buddy) on your preferred messaging platform for real-time personalized recommendations of the best things to see and do in your destination and much more.
Trip Tastemaker - ensuring every aspect of your trip is suited to your unique taste, Tripsby.ai’s sophisticated AI technology learns your personality and travel style to match you with your perfect hotels, restaurants, activities, and more
Recommendation Expert - We analyze and prioritize the web’s most trusted sources to deliver the most trustworthy and suitable expert real-time recommendations for everything from flights and hotels to events and activities
High-speed search bar - While it takes humans an average of 40 hours to research a trip, our advanced AI-powered search bar does trustworthy, high-quality research in under a minute, taking the stress away from trip planning
User Control Mode - Enable anyone, including colleagues, financial officers, and assistant,s access to the business trip plans, no matter what stage of completion, allowing for smoother trip planning and management
Expense management technology is a must-have for modern business travel. Why waste time saving receipts, filling out spreadsheets, and chasing approvals when it can all be accurately automated? Every part of the expense report process can be done for you, from capturing receipts to reimbursing employees. It will even file transaction data in real time to automatically update the expense report. At the end of your trip, every aspect of the trip’s accounting will immediately be ready to submit without a concern for human error.
TOP TIP: Combine an expense report management system with Tripsby.ai’s budgeting feature for full assurance that your business trips are free from financial pressure. Not only does Tripsby.ai’s budget feature allow you to create an exceptional trip without tipping the scale, but it also provides budgeting advice, and spend caps with notifications.
AI is changing the landscape of business travel for the better by streamlining and enhancing the planning and booking processes. This works by leveraging algorythms and analyzing huge amounts of data to find the very best prices and places for business travel itineraries based on company preferences.
AI is also leveraged as a business travel assistant. Not only is it able to provide real-time on-demand travel, food, and transport recommendations, but it is also able to provide real-time information such as restaurant availability and ticket prices. It can even assist with finding solutions to unforseen issues that arise when traveling, like retrieving lost luggage.
Companies were previously hesitant to adopt AI for travel planning due to perceptions about its ability to provide personalized results. However, Tripsby.ai for Business has quickly changed those perceptions thanks to its game-changing AI technology which has revolutionized the business travel industry with its highly intelligent personalization capibilities.
The benefits to personalized business trip itineraries are huge, enhacing everything from success and productivity to health and wellness. And that’s just the beginning. Integrating AI and personalization into business travel saves companies significant time and money, too.
Great news! There’s now a way to track and manage carbon footprint and sustainability for business travel, greatly enhancing companies’ abilities to meet their green goals without compromising on travel. There are several ways tech is enabling sustainable travel, such as helping companies favor eco-friendly options like train over plane for short trips, choosing green-certified hotels, and using carbon offset programs.
Carbon tracking dashboards: These are specialist tools that calculate the CO₂ output of flights, hotel stays, and car rentals with accuracy. This data transparency is the first step to improving; you can’t manage what you don’t measure.
Systems to reduce and offset emissions: Integrative carbon-footprint calculation platforms can help manage and cap carbon budgets by using tools to track progress, make suggestions by highlighting ‘green choice’ hotels, and integrate offset purchasing.
Supply chain transparency: Search engines can now filter results to identify hotels with certain environmental ratings or airlines with newer, more fuel-efficient aircraft. They can also ask travel companies for their sustainability information.
DID YOU KNOW? Tripsby.ai for Business can help your company travel more sustainably by filtering travel recommendations by sustainability and offering search results with the highest green ratings.
From smart luggage to wellness wearables and myriad mobile apps, the list of tech tools making business travel better is growing fast. In fact, there are so many options that the task of whittling them down to find what works for you is overwhelming. That’s why Tripsby has put in the legwork and found a combination of tech tools for business travel that will make your trips smoother, more productive, and more enjoyable.
Itinerary Management Apps: Apps like TripIt and TripCase will help you stay organized and stress-free on a business trip by condensing all your bookings into a personal itinerary featuring flights, hotel bookings, rental cars, meetings, and after-hours activities.
Airline and Hotel Apps: Ensure you have your airline and hotel apps downloaded, they make travel much more efficient and pleasant. While your airline app will notify you about check-in and boarding, the hotel app will tell you when your room is ready and even let you use your phone as a room key.
Rideshare & Ground Travel: Every major city has its own rideshare app. Download the app used in your destination before you fly to ensure you’re ready to go once you hit the ground. For bonus travel points, download Maps.Me for navigable offline maps.
Communication & Collaboration: Download a VPN app to ensure secure communication wherever you are and access websites. Have a file-sharing app like Dropbox or OneDrive at the ready too, in case you need to send files on the go.
Local Assistance: Currency converter apps and dining apps like Yelp and OpenTable are massively underrated by business travelers. You never know when you might need to crunch numbers in a foreign currency or suggest restaurants for a last-minute business dinner!
DID YOU KNOW? Tripsby for Business provides the same functions as most of these apps, assisting you with itinerary management, travel and transport, communication, local assistance, and destination guidance all on one platform. Instead of juggling a dozen apps to assist your business trip, simply sign up to Tripsby for Business.
These small additions to your suitcase can make a big difference to productivity on a business trip. It can be tricky to reserve space for tech in your suitcase, which is why everything we recommend is light and compact, ensuring there’s room for your favorite shoes.
Whoever invented smart luggage had obviously been on many frustrating business trips. Knowing it’s important to dress well, stay connected, and secure company documents, many smart suitcases feature GPS tracking, built-in batteries to charge devices, and even remote locking mechanisms. Some offer an in-handle weighing scale, a self-driving mechanism, and app compatibility. There’s even such thing as a smart rideable suitcase scooter (the Airwheel SE3S) for those who don't mind drawing attention to themselves in an airport.
Suitcase brands Away and Olotu are the best smart suitcase brands, which is reflected in their price tag. The app-compatible Heys SmartLuggage is a good, more affordable alternative.
Sure, business is important, but so is your health and well-being. Managing everything from alcohol intake to stress levels, wellness wearables are an essential reminder to practice balance on business trips. By measuring your vitals, setting daily exercise goals, and opting into notifications and alerts, you’ll be encouraged to meet your personal needs as well as your business goals. Wear devices like the Fitbit, Garmin, or Apple Watch to track your sleep, blood pressure, daily steps, and more.
Fitness and Sleep Tracking: Keep track of your general well-being with features like the step counter, fitness goal settings, and the sleep tracker. These will help keep your fitness goals and stress levels in check while traveling.
Health Monitoring: Those with medical concerns or those who value peace of mind with their health while traveling would benefit from certain health features on wellness wearables including ECG monitoring, SOS alerts, and oxygen levels.
Productivity and Alerts: Smartwatches are also great for making sure you don’t miss important notifications from colleagues and clients, which is important for ensuring you’re always on the ball on business trips.
Between advancements in personalization budgeting, travel management, sustainability and more, the business travel tech market it is experiencing a major boom in development. Encompasing all of these advancements, Tripsby.ai for Business is the platform at the forefront of it all. Leveraging the power of its specially-designed AI system, it transforms the way companies do business travel.
There are several great business travel platforms now on the market, but none offer as complete a service as Tripsby.ai for Business. It provides an exhaustive list of assets to all kinds of companies from SMBs to large-scale, including highly accurate personalization, travel booking and management automization, sustainability management, budgeting, real-time assistance, and much more. Overall, Tripsby.ai for Business’ all-in-one platform is like a full-service travel agent, but quicker, equally proficient, and more cost-efficient.
